(A pdf version of this policy is available for download here)
Introduction
St Stephen in Brannel Parish Council expects employees to observe a standard of personal appearance which is appropriate to their position, the nature of the work undertaken, and which portrays a professional approach which the public will have confidence in.
The branded uniform, where supplied, is an important element of the Council’s corporate image therefore should be worn at all times when working.
In addition, St Stephen in Brannel Parish Council has a statutory duty to comply with the Personal Protective Requirement at Work Regulations 1992. The Health and Safety Executive definition of Personal Protective Equipment is equipment that will protect the user against Health or Safety risks at work.
The adoption of a uniform policy is aimed at providing clarity and guidance for employees.
Scope
This policy applies to all employees who have been provided with uniform.
Uniform is defined as any clothing or footwear, including Personal Protective Equipment (PPE), whether it be branded or not, supplied by the Council. PPE can include items such as safety helmets, high vis clothing, gloves, eye protection and safety footwear.
The purpose of this policy is to ensure
- All uniform supplied is fit for the purpose for which it is intended.
- The issue and return of all uniform are recorded.
- There are adequate storage facilities available for uniform wearers.
- Staff are provided with instruction on the correct use and maintenance of uniform.
- There is funding allocated in the budget for the purchase of uniforms.
- There is facility for drying outdoor clothes.
Responsibilities
Council:
The Parish Council has a duty to ensure that it complies with the legislation on equality, health and safety legislation, and human rights.
The Parish Council provides the appropriate uniform to enable employees to carry out their role safely whilst promoting the services of the Parish Council.
The Parish Council will provide the correct quantity and items of uniform for employees to carry out their duties.
Line Managers:
Line Managers will regularly check that the appropriate uniform is being used and worn correctly.
Line Managers will ensure all requests for new, or replacement uniform are fulfilled and that at the time of issue, all new items are signed for by the employee.
Employees:
Employees are required to sign for their uniform as it is considered Parish Council property and upon issue, it becomes the responsibility of the employee for maintenance and care.
In the event an item needs repair or replacement, the employee will be required to return said item (unless lost) in exchange for the replacement.
Employees are required to return all issued uniform upon leaving the Parish Council’s employment shortly after completing their last day of service as per the terms of their employment.
A high standard of personal presentation is required from employees whilst dressed in uniform and representing the Council in an official capacity. Uniforms are to be clean and maintained in good order at the employee’s cost.
Where name badges are supplied, these must be worn at any Council event. Uniform should not be worn outside of working hours other than to travel to and from work.
Personal Protective Equipment (PPE)
Unser the Health and Safety at Work Act 1974 and Personal Protective Equipment at Work Regulations 1992, there is a duty upon the Parish Council as the employer to provide PPE when required in the workplace, and in addition, to provide the requisite training in the use of such equipment.
Following a risk assessment PPE will be issued with the aim of reducing significant risk as far as reasonably practicable.
Employees who occupy roles that require PPE clothing are required to wear this clothing while carrying out their duties whenever required by law or by the Council’s health and safety rules.
Employees should alert the Clerk if they have concerns in connection with PPE, for example, if it becomes damaged or lost.
Replacement Uniform / PPE
Uniform will be replaced on a reasonable wear and tear basis and is at the discretion of the Operations Manager and Clerk.
The Council will not tolerate any deliberate damage to any uniform or PPE in an attempt to obtain new supplies. In this instance, if any damage or loss can be proven, the Council may consider deducting the cost of any replacement items from the employee’s salary.
Benefits
Employees are encouraged to claim tax relief for the washing of uniform provide by the Parish Council. (Follow the link below for further information).
https://www.gov.uk/tax-relief-for-employees/uniforms-work-clothing-and-tools
The Parish Council will pay the appropriate staff a taxable benefit of £52 annually towards the purchase of a black suit which is to be worn when attending funerals. These suits are not regarded as uniform and remain the property of the employee.
[1] Adopted by Full Council at their meeting held on Wednesday 1st May 2024 under minute number FPC89/24. Due for review in April 2027.