Property & Services Committee
Meeting Summary
Meeting Agenda
1. Election of Chairman for 2026/27
To elect a Committee Chairman for the municipal year 2026/27.
2. Election of Vice Chairman for 2026/27
To elect a Committee Vice Chairman for the municipal year 2026/27.
3. Apologies for Absence
To receive apologies for absence and note apologies not received.
4. Declarations of Interest
- Pecuniary Interests: To receive any Declarations of Pecuniary Interests as declared on the Register of Interests.
- Non-registerable Interests: To receive Declarations of Non-registerable Interests.
- Dispensations: The Clerk will consider and report on any requests for dispensation in line with the Council’s Code of Conduct.
- Gifts & Hospitality: To declare any gifts or hospitality in line with the Council’s Code of Conduct.
5. Public Participation[1]
To hear from members of the public who wish to make representations, answer questions and give evidence in respect of the business on the agenda. A question shall not require a response at the meeting nor start a debate on the question. The chairman of the meeting may direct that a written or oral response be given.
6. Previous Committee Meeting Minutes
To resolve to adopt the minutes of the Property & Services Committee meeting held on Wednesday 25th February 2026 to allow the presiding Chairman to duly sign.
7. Biodiversity Sub Committee
- To appoint Members to the subcommittee.
- To resolve a date for the next meeting of the subcommittee.
- To consider the report presented at the annual meeting and to resolve action required.
8. Operations Manager Report
To receive and note an update report from the Operations Manager.
9. Clerk’s Report
To receive a report from the Clerk on any matters arising from previous minutes, meetings attended by officers and future dates for the diary. For information only.
10. Parish Councillor’s Reports
To include an update on any meetings attended by Members as representatives of the Parish Council and future dates for the diary. For information only.
11. Allotments
To receive an update on allotments and to resolve any action required.
12. Air Quality Monitoring (AQM)
To receive the latest data report(s) and to resolve any action required.
13. Brannel Room Building
- To consider a quotation for additional floor works and to resolve action required.
- To receive a quotation for a replacement heater and to resolve any action required.
- To consider next steps on replacing the Brannel Room building and resolve action required.
14. Bus Shelter – Foxhole
To receive details of a proposed bus shelter along Goverseth Rd, Foxhole and to resolve
a response to the consultation.
15. Car Parks
To receive an update on the insurance claim for the barriers at Nanpean Short Stay Car Park and to resolve action required.
16. Craft Workshop – St Austell Boxing
To receive a request from St Austell Boxing Club to replace the light fittings in the units, to receive a quote for requested works and to resolve action required.
17. CCTV
To receive a quotation for an additional CCTV camera at Nanpean Short Stay Car Park and to resolve action required,
18. Defibrillators
To receive and discuss the evaluation report from Duchy Defibrillators and to resolve any action required.
19. Fire Risk Assessments (FRA)
To receive quotations for carrying out repeat FRAs on all council’ owned buildings and to resolve action required.
20. Flower Planters
- To receive a quotation for a new planter for the “Welcome to the Parish” sign at Treviscoe and resolve action required.
- To receive a quotation for three barrier basket planters for the railings at the Brannel Room building and resolve action required.
21. Speed Indication Devices (SIDs)
- To receive the latest data reports and resolve any action required.
- To consider additional SID pole locations and resolve any action required.
- To receive a quotation for two additional devices and to resolve action required.
22. St Stephen Public Toilets
To consider the tender documents for refurbishment/upgrade of St Stephen public toilets and resolve next steps.
23. Tree Survey Report
To receive the tree survey report for Nanpean Long Stay Car Park and note that recommended works have been carried out.
24. Weed Treatment
- To consider correspondence from Cornwall Council.
To consider correspondence from Redruth Town Council.
To consider correspondence from residents.
- To review current arrangements for weed treatment within the public realm and to resolve action required.
- To review current arrangements for weed treatment on Council owned land and to resolve action required.
25. Confidential Matter(s)
To resolve that under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting, and that the live streaming and any recording cease, during the consideration of the following item(s) of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted –
- Review of Brannel Room hire agreement
- Cemetery Extension update
- Transfer of ownership – Allotment boundary tree
[1] Standing Order 3f: Total time allowed will be 15 minutes (limit of 3 minutes per person) which may be varied at the discretion of the Chairman.
Meeting Minutes
Minutes of the Ordinary Meeting of St Stephen in Brannel Parish Council Property & Services Committee held in the Brannel Room, 22 Fore Street, St Stephen on Wednesday 29th May 2026 starting at 6.30pm.
Present:
Cllr Mike Berryman, Cllr David Coles, Cllr Anne Hartshorne, Cllr Debby Hussey, Cllr Tina Patterson, Cllr Shelagh Tasker, and Cllr Keith Truscott.
In attendance:
Linda Ranger – Clerk & Responsible Finance Officer, Mel Best – Office Admin Assistant and Cllr Sharon Kelsey – St Dennis Parish Council representative.
Cllr Keith Truscott welcomed everyone to the meeting. He ran through housekeeping procedures and advised everyone present that if they intended to participate in the meeting, they could be recorded, photographed, filmed, or otherwise reported about especially as the meeting was being live streamed on social media.
P&S17/26 Election of Chairman for 2026/27:
It was
RESOLVED that Cllr Keith Truscott be elected as Committee Chairman for 2026/27.
Proposed by Cllr Debby Hussey. Seconded by Cllr Mike Berryman. All voted in favour.
P&S18/26 Election of Vice Chairman for 2026/27:
It was
RESOLVED that Cllr Debby Hussey be elected as Committee Vice Chairman for 2026/27.
Proposed by Cllr Keith Truscott. Seconded by Cllr Tina Patterson. All voted in favour.
P&S19/26 Apologies:
None received.
P&S20/26 Declarations of Interest:
- There were no declarations of registerable interests.
- There were no declarations of non-registerable interests.
- There were no dispensation requests.
- There were no declarations of gifts or hospitality.
P&S21/26 Public Participation:
There were no members of the public present, and no questions had been received.
P&S22/26 Previous Committee Meeting Minutes:
It was
RESOLVED that the minutes of the meeting held on Wednesday 25th February 2026 be adopted and signed as a true and accurate record.
Proposed by Cllr David Coles. Seconded by Cllr Tina Patterson. All voted in favour.
The Chairman duly signed the minutes.
P&S23/26 Biodiversity Sub Committee:
- It was
RESOLVED to appoint Cllr David Coles, Cllr Tina Patterson, and Cllr Keith Truscott to the sub committee with Cllr Julie Broad as substitute.
Proposed by Cllr Keith Truscott. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
The next subcommittee meeting was scheduled for 12th August 2026. It was RESOLVED that another meeting before this date was not required.
Proposed by Cllr Keith Truscott. Seconded by Cllr Shelagh Tasker. All voted in favour.
- The recommendations from the Annual Meeting report were considered. The Clerk advised that a budget of £4,000 towards “Biodiversity including Audits” had been allocated so asked for clarification on the request. After discussion it was
RESOLVED that no further action was required.
Proposed by Cllr Keith Truscott. Seconded by Cllr Debby Hussey. All voted in favour.
P&S24/26 Operations Manager Report
It was
RESOLVED to receive and note the report from the Operations Manager.
Proposed by Cllr Tina Patterson. Seconded by Cllr David Coles. All voted in favour.
P&S25/26 Clerk’s Report:
The Clerk had nothing to report in addition to the agenda items.
P&S26/26 Parish Councillor’s Reports:
Cllr Debby Hussey had received an invite to the Treviscoe AGM meeting which she had accepted.
Cllr Tina Patters gave feedback on a meeting she had attended for Tregargus Trust.
Cllr Mike Berryman gave feedback on a meeting he had attended for St Stephen Recreation Ground.
Cllr Keith Truscott gave feedback on meetings he had attended for Lanjeth Playing Field and Foxhole Village Green.
P&S27/26 Allotments:
The Admin Assistant gave an update on the allotment inspection and plots available. It was
RESOLVED to note the update and agreed that plots should be leased as soon as possible to prevent deterioration.
Proposed by Cllr Debby Hussey. Seconded by Cllr Mike Berryman. All voted in favour.
Action: Admin Assistant
P&S28/26 Air Quality Monitoring (AQM):
It was
RESOLVED to note the latest report and that no further action was required at this time.
Proposed by Cllr Keith Truscott. Seconded by Cllr Mike Berryman. All voted in favour.
P&S28/26 Brannel Room Building:
- It was
RESOLVED to accept the quote of £1,800 plus VAT for floor structure works from APS construction.
Proposed by Cllr Keith Truscott. Seconded by Cllr David Coles. All voted in favour.
Action: Clerk
- It was
RESOLVED to disconnect the heater and review the situation for a replacement at future committee meeting when more would be known on the need due to the future replacement building.
Proposed by Cllr David Coles. Seconded by Cllr Keith Truscott. All voted in favour.
Action: Clerk
- It was
RESOLVED that the matter be revisited in 4–6 months to allow for a project plan to be drafted and any funding options sought. At this time, plans and more definite costs would be obtained.
Proposed by Cllr Debby Hussey. Seconded by Cllr Keith Truscott. All voted in favour.
Action: Clerk
P&S29/26 Bus Shelter – Foxhole:
It was
RESOLVED to respond to the consultation supporting the installation of a new bus shelter.
Proposed by Cllr Mike Berryman. Seconded by Cllr Shelagh Tasker. All voted in favour.
Action: Clerk
P&S30/26 Car Parks:
The Clerk advised that the insurance company were disputing liability for the damage to the barriers as the parish council could not provide details of an independent witness and the (agency) driver denied any collision. It was
RESOLVED to refer the matter to Weller Hedley solicitors for review on the incident and delivery drivers not adhering to the risk assessment, and to take the response to Full Council for decision.
Proposed by Cllr Keith Truscott. Seconded by Cllr Mike Berryman. All voted in favour.
Action: Clerk
P&S31/26 Craft Workshops – St Austell Boxing:
It was
RESOLVED to refuse the request for an upgrade on lighting as the current fittings were fully functioning. However as and when the fittings needed replacing, they would be done so with the upgraded version.
Proposed by Cllr David Coles. Seconded by Cllr Tina Patterson. All voted in favour.
Action: Clerk
P&S32/26 CCTV:
No quotation had been received prior to the meeting. It was
RESOLVED that, due to the latest incident at Nanpean short stay car park, the Clerk authorise the additional device under delegated authority when the quote was received.
Proposed by Cllr Keith Truscott. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
P&S33/26 Defibrillators:
No report had been received prior to the meeting. It was
RESOLVED to defer the item to the next meeting.
Proposed by Cllr Debby Hussey. Seconded by Cllr Keith Truscott. All voted in favour.
Action: Clerk
P&S34/26 Fire Risk Assessments:
It was
RESOLVED to accept the quotation for £980 from Fire Safety Solutions.
Proposed by Cllr Mike Berryman. Seconded by Cllr Keith Truscott. All voted in favour.
Action: Clerk
P&S35/26 Flowers Planters:
- It was
RESOLVED to accept the quotation of £160 plus VAT for the new planter on the “Welcome to the Parish” sign at Treviscoe
Proposed by Cllr David Coles. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
- It was
RESOLVED to defer the quotation of £689 plus VAT for three barrier basket planters for the railings at the Brannel Room building pending updates on a replacement building.
Proposed by Cllr Mike Berryman. Seconded by Cllr David Coles. All voted in favour.
Action: Clerk
P&S36/26 Speed Indication Devices (SIDS):
- The latest data reports were received along with a request from Cllr Nigel Spragg for action to be taken through a speed monitoring van at the Treviscoe site. During the conversation, the Clerk explained that only two councillors had signed up to the community speed watch group therefore that additional monitoring could not take place until this was done. It was
RESOLVED that the Clerk contact PCSO Laura Putt regarding the speed monitoring van and a reminder be sent to all Councillors to sign up to the group.
Proposed by Cllr Keith Truscott. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
- The current locations and suggestions from residents were reviewed. It was
RESOLVED to take no further action.
Proposed by Cllr Mike Berryman. Seconded by Cllr Tina Patterson. All voted in favour.
Action: Clerk
- It was
RESOLVED to purchase 2 x MVAS units at £3,400 each and to submit a request to the Finance & Policy committee that the cost be covered by Community Infrastructure Levy monies or Community Benefit funds. Cllr Debby Hussey was asked to complete any necessary paperwork to support the request.
Proposed by Cllr David Coles. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk & Cllr Debby Hussey.
P&S37/26 St Stephen Public Toilets:
It was
RESOLVED to approve the plan and authorise the Clerk to go out to tender based on that design.
Proposed by Cllr David Coles. Seconded by Cllr Tina Patterson. All voted in favour.
Action: Clerk
P&S38/26 Tree Survey Report:
It was
RESOLVED to note the tree survey report for Nanpean Long Stay Car Park and that recommended works have been carried out.
Proposed by Cllr Keith Truscott. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
P&S39/26 Weed Treatment:
- It was
RESOLVED to note the correspondence from Cornwall Council; to re-circulate the correspondence from Redruth Town Council allowing members to respond as individuals and to respond to residents with the decision of the Council and the reasoning of why.
Proposed by Cllr Keith Truscott. Seconded by Cllr Shelagh Tasker. All voted in favour.
Action: Clerk
- It was
RESOLVED that despite regular review, as there were no other workable affordable alternative methods, to continue with existing working practices for weed treatment, namely spot spraying within the public realm.
Proposed by Cllr Mike Berryman. Seconded by Cllr David Coles. The vote was carried with one objection.
- It was
RESOLVED that despite regular review, as there were no other workable affordable alternative methods, to continue with existing working practices for weed treatment, namely spot spraying on Council owned land.
Proposed by Cllr Keith Truscott. Seconded by Cllr David Coles. The vote was carried with one objection.
After further discussion, it was
RESOLVED that methods be reviewed in 6 months when further information should be available from Cornwall Council and the expiry of the licence for glyphosate was approaching (December 2026).
Proposed by Cllr Debby Hussey. Seconded by Cllr Keith Truscott. All voted in favour.
Action: Clerk
11/26
P&S40/26 Confidential Matter(s):
It was
RESOLVED that under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting, and that the live streaming and any recording cease, during the consideration of the following item(s) of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
Proposed by Cllr Keith Truscott. Seconded by Cllr David Coles. All voted in favour.
Cllr Sharon Kelsy left the meeting.
The live stream was stopped.
Review Brannel Room Hire Agreement
It was
RESOLVED to amend the arrangement as discussed and review the decision in 6 months.
Proposed by Cllr David Coles. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
Cemetery Extension update
It was
RESOLVED to defer the item to the next meeting.
Proposed by Cllr Keith Truscott. Seconded by Cllr David Coles. All voted in favour.
Action: Clerk
Transfer of ownership – Allotment boundary tree
It was
RESOLVED to recommend to Full Council that the ownership of the tree be transferred as per the advice from the solicitor.
Proposed by Cllr Debby Hussey. Seconded by Cllr Keith Truscott. All voted in favour.
Action: Clerk
The meeting ended at 8.05pm
RECOMMENDATIONS:
P&S40/26 Transfer of ownership – Allotment boundary tree
That the ownership of the tree be transferred as per the advice from the solicitor.