Agenda

1.    Apologies for Absence

To receive apologies for absence and note apologies not received.

2.    Declarations of Interest

1. Pecuniary Interests: To receive Declarations of Pecuniary Interests as declared on the Register of Interests.
2. Non-registerable Interests: To receive Declarations of Non-registerable Interests.

• Dispensations: The Clerk will consider and report on any requests for dispensation in line with the Council’s Code of Conduct.

1. Gifts & Hospitality: To declare any gifts or hospitality in line with the Council’s Code of Conduct.

3.    Public Participation [1]

To hear from members of the public who wish to make representations, answer questions, and give evidence in respect of the business on the agenda. A question shall not require a response at the meeting nor start a debate on the question. The chairman of the meeting may direct that a written or oral response be given.

4.    Cornwall Councillor Reports [2]

To receive and note reports from Cornwall Cllr Elaine Kist and Cornwall Cllr Stephen Trevelyan and ask questions on the content.

5.    Full Council Meeting Minutes

To receive and resolve to adopt the minutes of the meeting held on Wednesday 2^nd September 2026 to allow the presiding Chairman to duly sign.

6.    Committee Meetings Minutes

To receive the minutes of the following committee meetings and approve any recommendations therein:

Planning & Licencing – 16^th September 2026

7.    Working Party Updates

To receive an update from the following working parties and to resolve any action required –

Asset of Community Value – Cllr, Debby Hussey, Cllr Steve Oakley (Chairman) and Cllr Keith Truscott

Brannel Room Project – Cllr David Coles, Cllr Brittany Flux-Morgan, Cllr Debby Hussey (Chairman), Cllr Tina Patterson and Cllr Keith Truscott.

Century of Change Publication – Cllr Anne Hartshorne, Cllr Debby Hussey and Cllr Keith Truscott (Chairman)

8.    Clerk’s Report

To receive and note a report from the Clerk on any matters arising from previous minutes, meetings attended by officers and future dates for the diary. For information only.

9.    Parish Councillor’s Reports

To receive and note updates on any meetings attended by Members as representatives of the Parish Council and future dates for the diary. For information only.

10.Financial Matters

1. To resolve approval of expenditure payments.
2. To resolve the appointment of a Councillor to counter authorise the payments.

• To resolve to note income.

1. To resolve to note account balances.

11.Consultations

1. To receive details of, and appoint members to respond to, any consultations received up to the time of the meeting.
2. To receive and resolve approval of responses to previous consultations.

12.Conclusion of Audit 2025/26

To receive and consider the External Auditor Report and Certificate, and to resolve any action required.

13.Quarterly Bank Reconciliation Check

To resolve the appointment of a member, who does not sit on the Finance & Policy Committee, to check and counter sign the first quarter of bank reconciliations.

14.Strategic Plan Review

To review the items under the remit of Full Council and to resolve any action required

15.Cornwall Association of Local Councils

To note the amendment to the Articles of Association, to consider appointing the Clerk as the formally delegated officer to act in the absence of the Chairman, and to resolve action required.

16.     Insurance Declarations

Further to the insurance renewal, to confirm that there are no personal or corporate situations that could compromise the council’s financial security; and to resolve any further action required.

17.     2026/27 Hotspot Prioritisation Programme

To receive an update on the Weed and Public Realm Management form Cornwall ALC, and to resolve the appointment of a single representative to complete the online form on behalf of the council.

[1] Standing Order 3f: Total time allowed will be 15 minutes (limit of 3 minutes per person) which may be varied at the discretion of the Chairman.

[2] Standing Order 3l: Total time allowed will be 5 minutes each which may be varied at the discretion of the Chairman. The reports are for information purposes only.

 

 

Present

Cllr Mike Berryman, Cllr Julie Broad (Chairman), Cllr David Coles (Vice Chairman), Cllr Brittany Flux-Morgan, Cllr Anne Hartshorne, Cllr Debby Hussey, Cllr Tina Patterson, Cllr Marian Seton, Cllr Nigel Spragg and Cllr Keith Truscott.

In attendance

Ruth Mills Deputy Clerk and Mel Best – Admin Assistant.

Cllr Julie Broad welcomed everyone to the meeting. She ran through housekeeping procedures and advised everyone present that if they intended to participate in the meeting, they could be recorded, photographed, filmed, or otherwise reported about. Everyone present was advised that the meeting was being live streamed to Facebook and therefore they should be mindful of the information they shared to ensure compliance with data protection legislation and that the meeting would be managed with the Civility & Respect Pledge in mind.

FPC174/26 Apologies for Absence

It was
RESOLVED to note apologies from Cllr Shane Hawken and Cllr Steve Oakley.
Proposed by Cllr David Coles. Seconded by Cllr Anne Hartshorne. All voted in favour.

FPC175/26 Declarations of Interest

1. There were no declarations of pecuniary interests.
2. There were no declarations of non-registerable interests.
3. No dispensation requests had been received.
4. There were no declarations of any gifts or hospitality received.

FPC176/26 Public Participation

None, and no questions had been received prior to the meeting.

FPC177/26 Cornwall Councillor Reports

Cornwall Cllr Stephen Trevelyan was not present and had not submitted a report.

Cornwall Cllr Elaine Kist was not present and had not submitted a report.

FPC178/26 Full Council Meeting Minutes

It was
RESOLVED to adopt the minutes of the meeting held on Wednesday 2^nd September 2026 to allow the presiding Chairman to duly sign.
Proposed by Cllr David Coles. Seconded by Cllr Keith Truscott. All voted in favour.

The Chairman duly signed the minutes.

FPC179/26 Committee Meetings Minutes

The draft minutes of the Planning & Licencing committee meeting held on 16^th September 2026 were received. There were no recommendations therein.

FPC180/26 Working Party Updates

Asset of Community Value – No meeting had taken place.

Brannel Room Project – It was
RESOLVED to agree access to earmarked reserves for the initial plans.
Proposed by Cllr Debby Hussey. Seconded by Cllr Julie Broad. All voted in favour.
Action: Clerk

Century of Change Publication – Cllr Keith Truscott advised that no meeting had taken place and that the publication was near completion with some additional information required from the Clerk.

FPC181/26 Clerk’s Report

The Clerk had circulated a report prior to the meeting and had given her apologies for not being in attendance due to returning from annual leave and preparing to represent the Council at the VVG and SLCC conferences.

The report covered the following:

Hedge, Stepaside Corner
At the time of writing, the risk assessment has been signed off and we are awaiting a date for the contractor to carry out the work, supported by the Operations Team. The Deputy Clerk advised that this had now been scheduled for Sunday 11^th October 2026 starting at 9am.

Insurance
At the last meeting, the quote for the terrorism cover add-on was overlooked. The amount was £564.39 and, following consultation with the Finance & Policy Chairman, the Clerk accepted the quote under delegated powers.

Training
There has been positive feedback from the Healthy Debate training session with neighbouring councils. A number of Members have expressed an interest in the Councillor Skills training with Cornwall Association of Local Councils at St Dennis in November. If Members would prefer the Clerk to re-run the in-house training session on this topic, please could they give some indication at this meeting – Members agreed that they would prefer the Clerk to run the in-house training sessions.

Air Quality Monitor (Nanpean)
Cornwall Council has reimbursed the cost of the replacement monitor at Nanpean.

Nanpean Short Stay Car Park
A number of delivery lorries continue to reverse into the car park. Each instance observed has been reported to the company and DVSA for failure to follow the risk assessment.

Data Mapping
The Clerk and Deputy Clerk held the first data mapping session with Breakthrough Communications. It is a lengthy process and minor issues have already been highlighted and acted on.

Whole Society Resilience Conference
Office staff and a member attended the Conference, which was extremely useful in relation to ensuring the Community Emergency Plan is fit for purpose. The Clerk will be arranging a meeting with Imerys to address some of the issues raised and how the two organisations can support one another in the event of an emergency and the plan being activated.

Cornwall Association of Local Council Conference
Staff attended the inaugural CALC conference on 6th October. Feedback may be obtained from the Deputy Clerk – The Deputy Clerk and Admin Assistant gave feedback on the conference.

Projects
The Admin Assistant is working with the Chairman and Whitemoor Academy on a project to reduce vandalism and graffiti, particularly on Council bus shelters. If successful in Whitemoor, the project will be rolled out to the other primary schools.

The Operations Manager is working with St Stephen WI on a bulb-planting project around the Olympic Stone, St Stephen – the Admin Assistant confirmed that this had been arranged for Friday 30^th October 2026.

FPC182/26 Parish Councillor’s Reports

Cllr David Coles advised that he had attended the opening of the new library at Brannel School alongside Cllr Tina Patterson and Cllr Marian Seton.

Cllr Debby Hussey spoke on the Cornwall Council Planning Training she had attended.

Cllr Nigel Spragg spoke on the Neighbourhood Priorities Statement (NPS) on-line sessions he had attended; the Cornwall Council Strategic Planning Committee meeting he had attended on-line on behalf of the Parish Council for PA26/02227 – Land North of Carkeeks Close and the possible mining in the area that Cornwall Cllr Elaine Kist was following up with the case officer; the St Dennis Education Grant committee and the St Dennis & Nanpean Community Trust meetings he had attended; and the Trunk or Treat event, due to take place at Treviscoe Playing Fields, had been rescheduled to Friday 30^th October 2026.

Cllr Mike Berryman also spoke on attending the Cornwall Council Strategic Planning Committee meeting for PA26/02227 – Land North of Carkeeks Close.

Cllr Anne Hartshorne spoke on attending the Foxhole Village Green and Nanpean Playing Fields committee meetings.

Cllr Keith Truscott spoke on attending the Nanpean Playing Field, High Street & Lanjeth Playing Field and Coombe Community Hall Trust committee meetings.

Cllr Marian Seton spoke on the online NPS sessions she had attended.

Cllr Julie Broad gave feedback on the Chairman’s Community Event, thanked Parish Council staff for their hard work in making the event a success and read out a letter of thanks received from St Stephen Pantomime Company.

FPC183/26 Financial Matters

It was
RESOLVED to approve the expenditure presented in the report circulated prior to the meeting.

It was
RESOLVED to appoint Cllr Mike Berryman to counter authorise the payments.

It was
RESOLVED to note the income presented in the report circulated prior to the meeting.

It was
RESOLVED to note the account balances presented in the report circulated prior to the meeting.

Proposed by Cllr Julie Broad. Seconded by Cllr Keith Truscott. All voted in favour.
Action: Deputy Clerk and Cllr Mike Berryman.         

FPC184/26 Consultations

1. It was
   RESOLVED that Cllr Debby Hussey respond to the Let’s Talk about Cornwall Survey consultation. (1^st November 2026 deadline)
   Proposed by Cllr Julie Broad. Seconded by Cllr David Coles. All voted in favour.
   Action: Cllr Debby Hussey   
2. Cllr Brittany Flux-Morgan spoke on the consultation and help that was available but that no response had been sent and the closing date had passed.

   Cllr Steve Oakley was not present to report on the the Cornwall Dentistry Summit consultation.

   It was
   RESOLVED to approve Cllr Debby Hussey’s response to the Safer Cornwall Survey consultation.
   Proposed by Cllr David Coles. Seconded by Cllr Julie Broad. All voted in favour.

FPC185/26 Conclusion of Audit 2025/26

The Council received Section 3 of the Annual Governance and Accountability Return (AGAR), comprising the external auditor’s report and certificate for the year ended 31 March 2026. The report confirmed that no matters had come to the auditor’s attention giving cause for concern regarding the relevant legislation and regulatory requirements.
It was
RESOLVED that the external auditor’s report and certificate be received and noted. No further action was required.
Proposed by Cllr Julie Broad. Seconded by Cllr Keith Truscott. All voted in favour.

FPC186/26 Quarterly Bank Reconciliation Check

It was
RESOLVED to appoint Cllr Brittany Flux-Morgan who does not sit on the Finance & Policy Committee, to check and counter sign the first quarter of bank reconciliations.
Proposed by Cllr Julie Broad. Seconded by Cllr David Coles. All voted in favour.
Action: Clerk and Cllr Brittany Flux-Morgan

FPC187/26 Strategic Plan Review

It was
RESOLVED that no action was required as everything under the remit of Full Council was either being worked towards or in progress.
Proposed by Cllr Keith Truscott. Seconded by Cllr Debby Hussey. All voted in favour.

FPC188/26 Cornwall Association of Local Councils

It was
RESOLVED to defer the agenda item to the November Full Council meeting as members wanted further clarification on the wording within the amendment and the representatives referred to as the Deputy Clerk was unable to answer the queries raised during the meeting.
Proposed by Cllr Debby Hussey. Seconded by Cllr Nigel Spragg. All voted in favour.
Action: Clerk

FPC189/26 Insurance Declarations

It was
RESOLVED that Members:

• Confirm that no personal or corporate circumstances have been identified which could compromise the Parish Council’s financial security.
• Note the duty of all members and officers to notify the Clerk should relevant circumstances arise during the year.
• Agree that no further action is required at this time.

Proposed by Cllr Debby Hussey. Seconded by Cllr Brittany Flux-Morgan. All voted in favour.

FPC190/26 Hotspot Prioritisation Programme

Following an update on the Weed and Public Realm Management from Cornwall ALC, it was
RESOLVED to appoint the Clerk to complete a short online form on behalf of the council.
Proposed by Cllr Julie Broad. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk

 

The meeting ended at 7.10pm

 

Signed as a true and accurate record –

 

Chairman      ………………………………….…..

 

Date               …………………………………..….