Agenda

1.    Apologies for Absence

To receive apologies for absence and note apologies not received.

2.    Declarations of Interest

1. Pecuniary Interests: To receive Declarations of Pecuniary Interests as declared on the Register of Interests.
2. Non-registerable Interests: To receive Declarations of Non-registerable Interests.

• Dispensations: The Clerk will consider and report on any requests for dispensation in line with the Council’s Code of Conduct.

1. Gifts & Hospitality: To declare any gifts or hospitality in line with the Council’s Code of Conduct.

3.    Public Participation [1]

To hear from members of the public who wish to make representations, answer questions, and give evidence in respect of the business on the agenda. A question shall not require a response at the meeting nor start a debate on the question. The chairman of the meeting may direct that a written or oral response be given.

4.    Cornwall Councillor Reports [2]

To receive and note reports from Cornwall Cllr Elaine Kist and Cornwall Cllr Stephen Trevelyan and ask questions on the content.

5.    Full Council Meeting held on 12^th August 2026

To note that the National Association of Local Councils agreed with the Clerk’s advice under minute FPC154/26; to note that Cornwall Association of Local Councils agreed with the next steps suggested by the Clerk, and to resolve to ratify all decisions made under minute FPC154/26 after the official closure of the meeting.

6.    Full Council Meeting Minutes

To receive and resolve to adopt the minutes of the meeting held on Wednesday 12^th August 2026 to allow the presiding Chairman to duly sign.

7.    Committee Meetings Minutes

To receive the minutes of the following committee meetings and approve any recommendations therein:

Planning & Licencing – 19^th August 2026

Property & Services – 26^th August 2026

8.    Clerk’s Report

To receive and note a report from the Clerk on any matters arising from previous minutes, meetings attended by officers and future dates for the diary. For information only.

9.    Parish Councillor’s Reports

To receive and note updates on any meetings attended by Members as representatives of the Parish Council and future dates for the diary. For information only.

10.Financial Matters

1. To resolve approval of expenditure payments.
2. To resolve the appointment of a Councillor to counter authorise the payments.

• To resolve to note income.

1. To resolve to note account balances.

11.Consultations

1. To receive details of, and appoint members to respond to, any consultations received up to the time of the meeting.
2. To receive and resolve approval of responses to previous consultations.

12.Standing Orders

To receive and consider updated Standing Orders and resolve adoption.

13.Expenses & Allowances Policy

To receive and consider the updated policy, as agreed by the Human Resources committee, and resolve adoption.

14.Councillor Allowances

To consider whether the Council wishes to make provision for the payment of allowances to elected councillors, and to note the recalculated annual figures for 2025/26: Member allowance £262.78 and Chairman allowance £394.15.

15.Insurance

To receive and consider quotations for the main insurance policy renewal and to resolve action required.

16.Calendar of Meetings

To resolve to move the Events and Communication meeting scheduled for Wednesday14^th October 2026 to Monday 19^th October 2026 at 4pm.

17.Neighbourhood Priorities Statement (NPS) Sub-Committee

1. To resolve the appointment of councillors to the sub-committee
2. To discuss and agree the staffing arrangements for supporting the sub-committee

 

 

18.University of Exeter – Tremough – Staff Cuts

To receive correspondence from Redruth Town Council and to resolve action required.

19.Confidential Matter(s)

To resolve that under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting, and that the live streaming and any recording cease, during the consideration of the following item(s) of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted –

 

Licence Agreement – Open Space, Foxhole

 

Legal Matter Update

 

 

[1] Standing Order 3f: Total time allowed will be 15 minutes (limit of 3 minutes per person) which may be varied at the discretion of the Chairman.

[2] Standing Order 3l: Total time allowed will be 5 minutes each which may be varied at the discretion of the Chairman. The reports are for information purposes only.

 

 

Present

Cllr Mike Berryman, Cllr Julie Broad (Chairman), Cllr David Coles (Vice Chairman), Cllr Brittany Flux-Morgan, Cllr Anne Hartshorne, Cllr Shane Hawken, Cllr Steve Oakley, Cllr Tina Patterson, Cllr Marian Seton, Cllr Nigel Spragg and Cllr Keith Truscott.

In attendance

Linda Ranger – Clerk & RFO, Mel Best – Admin Assistant and Cornwall Cllr Elaine Kist.

 

Cllr Julie Broad welcomed everyone to the meeting. She ran through housekeeping procedures and advised everyone present that if they intended to participate in the meeting, they could be recorded, photographed, filmed, or otherwise reported about. Everyone present was advised that the meeting was being live streamed to Facebook and therefore they should be mindful of the information they shared to ensure compliance with data protection legislation and that the meeting would be managed with the Civility & Respect Pledge in mind.

FPC155/26 Apologies for Absence

It was

RESOLVED to note apologies from Cllr Debby Hussey.

Proposed by Cllr David Coles. Seconded by Cllr Nigel Spragg. All voted in favour.

FPC156/26 Declarations of Interest

1. There were no declarations of pecuniary interests.
2. There were no declarations of non-registerable interests.
3. No dispensation requests had been received.
4. There were no declarations of any gifts or hospitality received.

FPC157/26 Public Participation

None, and no questions had been received prior to the meeting.

FPC158/26 Cornwall Councillor Reports

Cornwall Cllr Stephen Trevelyan was not present and had not submitted a report.

 

Cornwall Cllr Elaine Kist gave a verbal report which covered planning application 26/02227 (land off Carkeek Close, St Stephen), contact from a resident regarding concerns with a hedge on the A3058, and agricultural land misuse in Foxhole.

 

FPC159/26 Full Council Meeting held on 12^th August 2026

Following a statement made by Cllr Keith Truscott and a lengthy debate, it was proposed by Cllr Mike Berryman and seconded by Cllr Marian Seton that the advice from NALC and CALC be noted.

 

Prior to a vote being taken, it was proposed by Cllr Steve Oakley and seconded by Cllr Nigel Spragg to ratify all decisions made under minute FPC154/26.

 

A vote was taken on the first motion. There were two votes in favour, three votes against and five abstentions. Therefore, the vote was not carried.

 

A vote was taken on the second motion, and it was

RESOLVED to ratify all decisions made under minute FPC154/26.

Proposed by Cllr Steve Oakley. Seconded by Cllr Nigel Spragg. The vote was carried.

FPC160/26 Full Council Meeting Minutes

It was

RESOLVED to adopt the minutes of the meeting held on Wednesday 12^th August 2026 to allow the presiding Chairman to duly sign.

Proposed by Cllr Keith Truscott. Seconded by Cllr Nigel Spragg. The vote was carried with two abstentions.

 

The Chairman duly signed the minutes.

FPC161/26 Committee Meetings Minutes

The draft minutes of the Planning & Licencing committee meeting held on 19^th August 2026 were received. There were no recommendations therein.

 

The draft minutes of the Property & Services committee meeting held on 26^th August 2026 were received. It was

RESOLVED that the following recommendation be approved –

 

P&S54/26 Defibrillators:

That Option 1 – the Council accept the defibrillator units and cabinets as a gift from SWAST and take on overall management – be accepted by Full Council

 

That the Council take on ownership of the defibrillator located in Nanpean from October 2026 and replace the existing cabinet with one similar to the others already used allowing easier access.

Proposed by Cllr Keith Truscott. Seconded by Cllr Mike Berryman. All voted in favour.

Action: Deputy Clerk

FPC162/26 Clerk’s Report

The Clerk gave a verbal update on the following matters –

 

Chairman Community Event

As per the email sent by the Admin Officer, support was required from all Members to ensure the event was a success.

 

Local Council Award Scheme – Gold Level

Information was still required form a couple of Councillors to be able to complete and submit the application for Gold Level.

 

Stepaside Corner

The parish council would be taking on responsibility for maintenance of the roadside hedge moving forward. A contractor was due to carry out works the following week pending receipt of a risk assessment and road cleaning plans. Residents would be made aware through the website, social media channels, and the e-newsletter.

 

Community Speed Watch (CSW) Training

The first two sessions had been booked in. It was asked that the locations were not shared to achieve maximum impact.

 

Rebellion Against Cornwall Council Streetlight Switch Off

Following a response to the request, it had been clarified that the request had come from Cllr Aaron Mays not Redruth Town Council.

FPC163/26 Parish Councillor’s Reports

Cllr Mike Berryman gave feedback on his attendance at St Stephen Horse Show.

 

Cllr Shane Hawken advised that he would be attending the Code of Conduct Training scheduled for the  following week.

 

Cllr Nigel Spragg advised that the family day at Treviscoe Playing Field had been cancelled due to poor weather predictions and lack of attendance, and that he had attended the Neighbourhood Priority Statement (NPC) webinar earlier that day.

.

Cllr Brittany Flux-Morgan advised that she would also be attending the Code of Conduct Training along with the PPG at Brannel Surgery meeting, and St Stephen Recreation Ground committee meeting.

 

Cllr Keith Truscott advised he had attended the St Stephen Horse Show and Whitemoor Dog Show.

 

Cllr Anne Hartshorne gave feedback on Whitemoor Dog Show which she had also attended.

 

Cllr Marian Seton gave feedback on the NPS Webinar she had attended and confirmed she would also be attending the Code of Conduct Training.

FPC164/26 Financial Matters

It was

RESOLVED to approve the expenditure presented in the report circulated prior to the meeting.

 

It was

RESOLVED to appoint Cllr Julie Broad to counter authorise the payments.

 

It was

RESOLVED to note the income presented in the report circulated prior to the meeting.

 

It was

RESOLVED to note the account balances presented in the report circulated prior to the meeting.

Proposed by Cllr David Coles. Seconded by Cllr Tina Patterson. All voted in favour.

Action: Clerk and Cllr Julie Broad.         

FPC165/26 Consultations

1. It was

RESOLVED that Cllr Brittany Flux-Morgan respond to the Cornwall and Isles of Scilly Suicide Prevention Strategy consultation.

Proposed by Cllr David Coles. Seconded by Cllr Julie Broad. All voted in favour.

Action: Cllr Brittany Flux-Morgan    

 

1. Cllr Steve Oakley’s response to the Cornwall Dentistry Summit consultation was in progress.

 

Cllr Debby Hussey was not present to report on her response to the Safer Cornwall Survey consultation, but she had given feedback at the Property & Services committee meeting.

FPC166/26 Standing Orders

It was

RESOLVED to adopt the updated Standing Orders as presented.

Proposed by Cllr Julie Broad. Seconded by Cllr Tina Patterson. All voted in favour.

Action: Clerk

FPC167/26 Expenses & Allowances Policy

It was

RESOLVED to adopt the updated Expenses & Allowances policy as presented.

Proposed by Cllr Keith Truscott. Seconded by Cllr Brittany Flux-Morgan. All voted in favour.

Action: Clerk

FPC168/26 Councillor Allowances

It was

RESOLVED to not adopt a provision for councillor allowances.

Proposed by Cllr Steve Oakley. Seconded by Cllr Julie Broad. All voted in favour.

FPC169/26 Insurance

It was

RESOLVED to accept the quotation from AVIVA through James Hallam for £5,773.60 on a three-year basis.

Proposed by Cllr Keith Truscott. Seconded by Cllr Nigel Spragg. All voted in favour.

Action: Clerk

FPC170/26 Calendar of Meetings

It was

RESOLVED to move the Events & Communications meeting scheduled for Wednesday 14^th October 2026 to Monday 19^th October 2026 at 4pm.

Proposed by Cllr Julie Broad. Seconded by Cllr Shane Hawken. All voted in favour.

Action: Clerk

FPC171/26 Neighbourhood Priorities Statement (NPS)

1. It was

RESOLVED to appoint Cllr Mike Berryman, Cllr Brittany Flux-Morgan, Cllr Steve Oakley, Cllr Nigel Spragg and Cllr Keith Truscott with Cllr Marian Seaton and Cllr Shane Hawken as substitutes to the sub-committee.

Proposed by Cllr Julie Broad. Seconded by Cllr Steve Oakley. All voted in favour.

Action: Clerk

 

1. It was

RESOLVED that additional paid hours be offered to any willing and able existing staff to support the production of the NPS.

Proposed by Cllr Keith Truscott. Seconded by Cllr Nigel Spragg. All voted in favour.

Action: Clerk

FPC172/26 University of Exeter – Tremough – Staff Cuts

It was

RESOLVED to note correspondence with no further action required.

Proposed by Cllr Steve Oakley. Seconded by Cllr Mike Berryman. All voted in favour.

FPC173/26 Confidential Matter(s)

It was

RESOLVED that under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting, and that the live streaming and any recording cease, during the consideration of the following item(s) of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.

Proposed by Cllr Keith Truscott. Seconded by Cllr Steve Oakley. All voted in favour.

 

The live stream was stopped.

 

Cornwall Councillor Elaine Kist left the meeting at 7:30pm

Licence Agreement – Open Space, Foxhole

It was

RESOLVED that Cllr Julie Broad and Cllr Keith Truscott sign the agreement with the Clerk being witness.

Proposed by Cllr Keith Truscott. Seconded by Cllr Mike Berryman. All voted in favour.

Action: Clerk

Court Claim Update

The Clerk advised that statements had been obtained from three witnesses and that the matter would now be going to mediation. It was

RESOLVED that the Clerk represent the Council on 22^nd October 2026 and be given delegated authority to seek the best outcome.

Proposed by Cllr Julie Broad. Seconded by Cllr Marian Seton. All voted in favour.

Action: Clerk

 

The meeting ended at 7:35pm

 

Signed as a true and accurate record –

 

 

Chairman      ………………………………….…..

 

Date               …………………………………..….