Full Parish Council Ordinary Meeting
Meeting Summary
Meeting Agenda
Prior to the meeting, Members will hold one minute silence in memory of Ken Doherty, previous Chairman and employee of the Council.
Agenda
1. Apologies for Absence
To receive apologies for absence and note apologies not received.
2. Resignation
To note the resignation of Shelagh Tasker.
3. Declarations of Interest
- Pecuniary Interests: To receive Declarations of Pecuniary Interests as declared on the Register of Interests.
- Non-registerable Interests: To receive Declarations of Non-registerable Interests.
- Dispensations: The Clerk will consider and report on any requests for dispensation in line with the Council’s Code of Conduct.
- Gifts & Hospitality: To declare any gifts or hospitality in line with the Council’s Code of Conduct.
4. Co-Option
To consider applications for co-option and to resolve action required –
Shane Hawken, Treviscoe
5. Councillor Declaration of Acceptance of Office
To witness any co-opted member, sign their Declaration of Acceptance of Office in the presence of the Proper Officer.
6. Committee Membership
To resolve the appointment of any co-opted member to committees.
7. Public Participation [1]
To hear from members of the public who wish to make representations, answer questions, and give evidence in respect of the business on the agenda. A question shall not require a response at the meeting nor start a debate on the question. The chairman of the meeting may direct that a written or oral response be given.
8. Cornwall Councillor Reports [2]
To receive and note reports from Cornwall Cllr Elaine Kist and Cornwall Cllr Stephen Trevelyan and ask questions on the content.
9. Full Council Meeting Minutes
To receive and resolve to adopt the minutes of the meeting held on Wednesday 1st July 2026 to allow the presiding Chairman to duly sign.
10.Committee Meetings Minutes
To receive the minutes of the following committee meetings and approve any recommendations therein:
Human Resources – 27th July 2026
Finance & Policy – 29th July 2026
11.Clerk’s Report
To receive and note a report from the Clerk on any matters arising from previous minutes, meetings attended by officers and future dates for the diary. For information only.
12.Parish Councillor’s Reports
To receive and note updates on any meetings attended by Members as representatives of the Parish Council and future dates for the diary. For information only.
13.Financial Matters
- To resolve approval of expenditure payments.
- To resolve the appointment of a Councillor to counter authorise the payments.
- To resolve to note income.
- To resolve to note account balances.
14.Consultations
- To receive details of, and appoint members to respond to, any consultations received up to the time of the meeting.
- To receive and resolve approval of responses to previous consultations.
15.Quarterly Bank Reconciliation Check
To receive a verbal report from Cllr Brittany Flux-Morgan and to resolve any action required.
16.South West Water – Dowr Glan Motion
To receive a request from a resident to formally declare a vote of no confidence in South West Water and sign the collective letter.
To receive an open letter from South West Water regarding the Dowr Glan motion.
To resolve action required
17.Rebellion Against Cornwall Council Streetlight Switch Off
To receive a request from Redruth Town Council to support a rebellion against Cornwall Councils current streetlight switch off from midnight to 5am and to response action required.
18.Strategic Plan
To receive the updated document and to resolve adoption.
19.Code of Conduct Training
- To note that a member has not completed Code of Conduct training within 6 months of appointment.
- To note that a member has not signed the Statement of Assurance under the Civility & Respect Pledge.
- To resolve action required.
20.University of Exeter – Tremough – Staff Cuts
To receive an update from Cornwall ALC and to resolve any action required.
21.Open Space, Foxhole
To consider entering an agreement with Imery to create and maintain an open space in Foxhole and to resolve action required.
22.Confidential Matter(s)
To resolve that under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting, and that the live streaming and any recording cease, during the consideration of the following item(s) of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted –
Court Claim Update
Brannel Good Citizen Award nominations
[1] Standing Order 3f: Total time allowed will be 15 minutes (limit of 3 minutes per person) which may be varied at the discretion of the Chairman.
[2] Standing Order 3l: Total time allowed will be 5 minutes each which may be varied at the discretion of the Chairman. The reports are for information purposes only.
Meeting Minutes
Minutes of the Ordinary Meeting of St Stephen in Brannel Parish Council
held in the Brannel Room, 22 Fore Street, St Stephen
on Wednesday 12th August 2026 starting at 6.30pm.
Present
Cllr Mike Berryman, Cllr Julie Broad (Chairman), Cllr Brittany Flux-Morgan, Cllr Anne Hartshorne, Cllr Shane Hawken (following co-option), Cllr Debby Hussey, Cllr Steve Oakley, Cllr Marian Seton, Cllr Nigel Spragg and Cllr Keith Truscott.
In attendance
Linda Ranger – Clerk & RFO and Ruth Mills – Deputy Clerk.
Cllr Julie Broad welcomed everyone to the meeting. She ran through housekeeping procedures and advised everyone present that if they intended to participate in the meeting, they could be recorded, photographed, filmed, or otherwise reported about. Everyone present was advised that the meeting was being live streamed to Facebook and therefore they should be mindful of the information they shared to ensure compliance with data protection legislation and that the meeting would be managed with the Civility & Respect Pledge in mind.
Members held one minute silence in memory of Ken Doherty, previous Chairman and employee of the Council.
FPC133/26 Apologies for Absence
It was
RESOLVED to note apologies from Cllr David Coles and Cllr Tina Patterson.
Proposed by Cllr Nigel Spragg. Seconded by Cllr Debby Hussey. All voted in favour.
FPC134/26 Resignation
Members formally noted the resignation of Shelagh Tasker and were advised that a by-election had not been requested therefore the vacancy for the Whitemoor Ward would be filled by co-option.
FPC135/26 Declarations of Interest
- There were no declarations of pecuniary interests.
- There were no declarations of non-registerable interests.
- No dispensation requests had been received.
- There were no declarations of any gifts or hospitality received.
FPC136/26 Co-Option
Shane Hawken took and answered questions from Members on his application.
It was
RESOLVED to co-opt Shane Hawken to St Stephen Ward.
Proposed by Cllr Julie Broad. Seconded by Cllr Nigel Spragg. All voted in favour.
Action: Clerk
FPC137/26 Councillor Declaration of Acceptance of Office
Cllr Shane Hawken signed the Declaration of Acceptance of Office which was duly witnessed by the Clerk.
FPC138/26 Committee Membership
It was
RESOLVED that Cllr Shane Hawken be appointed to the Planning & Licencing committee and substitute to the Human Resources committee.
Proposed by Cllr Debby Hussey. Seconded by Cllr Julie Broad. All voted in favour.
Action: Clerk
FPC139/26 Public Participation
None, and no questions had been received prior to the meeting.
FPC140/26 Cornwall Councillor Reports
Cornwall Cllr Stephen Trevelyan was not present and had not submitted a report.
Cornwall Cllr Elaine Kist was not present and had not submitted a report.
FPC141/26 Full Council Meeting Minutes
It was
RESOLVED to adopt the minutes of the meeting held on Wednesday 1st July 2026 to allow the presiding Chairman to duly sign.
Proposed by Cllr Nigel Spragg. Seconded by Cllr Debby Hussey. All voted in favour.
The Chairman duly signed the minutes.
FPC142/26 Committee Meetings Minutes
The draft minutes of the Human Resources committee meeting held on 27th July 2026 were received. It was
RESOLVED that the following recommendation be approved –
HR29/26 Employment Policy and Procedure Review:
To adopt the amended Adoption policy.
To adopt the amended Bereaved Partners Paternity Leave policy.
To adopt the amended Eye Test policy.
To adopt the amended Health & Safety policy.
To adopt the amended Leave policy.
To adopt the amended Lone Worker policy.
To adopt the amended Safeguarding policy.
To adopt the amended Smoking/Vaping policy.
To adopt the amended Training – Councillors policy.
To adopt the amended Training – Staff policy.
Proposed by Cllr Keith Truscott. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
The draft minutes of the Finance & Policy committee meeting held on 29th July 2026 were received. It was
RESOLVED that the following recommendation be approved –
F&P39/26 Complaints Procedure (Inc vexatious):
That the amended Complaints Procedure and
Vexatious & Unreasonably Persistent Complaints Policy be adopted.
F&P40/26 Freedom of Information (FOI) & Data Protection Legislation Procedures:
That the amended Data Protection Policy, FOI Publication Scheme, FOI Request Policy, General Privacy Notice and Subject Access Request Policy be adopted.
F&P41/26 Press/Media Contact Procedures:
That the amended Press and Media policy be adopted.
F&P42/26 Policies & Procedures:
That the amended CCTV Management Policy be adopted
Proposed by Cllr Steve Oakley. Seconded by Cllr Julie Broad. All voted in favour.
Action: Clerk
FPC143/26 Clerk’s Report
A report had been circulated prior to the meeting which covered the following:
Affordable & Social Housing Meeting
The meeting was held on 24th July 2026 – the slides had been circulated. Any queries should go through the Clerk.
Cormac Summer Workshop Sessions
The staff senior management team had attended the session on 23rd July 2026. The slides had been circulated.
Stepaside Corner
Cornwall Council had stated that they had never maintained the hedge and responsibility lies with the parish council or Imerys. The Clerk had contacted Imerys who also denied any responsibility therefore quotes were being obtained for the parish council to carry out the works.
Stepaside Footpath
Further to previous updates, Coastline were now looking into erecting a new fence to keep the development separate to the footpath and the developer had offered to remove the brambles and aged fencing however the parish council would need to dispose of the debris.
Wall adjacent footpath, Whitemoor
The parish council had reported that the wall, which was understood to be the responsibility of Cornwall Council, required repair. Cornwall Council had contacted the academy trust in relation to the maintenance arrangements under the lease. As the parish council was party to that lease, it was anticipated that it may be involved in any discussions.
A3058
The Clerk had reported the overgrown vegetation as requested and works had been carried out.
Community Speed Watch (CSW) Training
Members were reminded that CSW training had taken place on Monday 10th August 2026.
Wildlife Cameras
The wildlife cameras had been distributed as discussed.
FPC144/26 Parish Councillor’s Reports
Cllr Nigel Spragg reported that he had attended the St Dennis & Nanpean Community Trust meeting, the St Dennis & Nanpean Education Trust meeting, Community Speed Watch (CSW) training and the Neighbourhood Priorities Statement webinar. He would also be attending the Treviscoe Meet & Greet in October and promoting the St Dennis & Nanpean Trusts as Treviscoe was in the area of benefit.
Cllr Debby Hussey spoke on the CSW training she had attended.
Cllr Brittany Flux-Morgan advised she had been the judge for St Stephen Carnival Queen of Queens and the parade.
Cllr Anne Hartshorne reported that she had attended the CSW training.
The Chairman adjourned the meeting at 6.50pm and reconvened at 7pm.
Cllr Mike Berryman advised that he had attended the Feast Sunday St Stephen church service, the Feast Fete and CSW training.
Cllr Marian Seton reported she had attended the same church service and the Neighbourhood Priorities Statement webinar.
Cllr Steve Oakley spoke on his appointment to the Cornwall Council Planning Partnership and his role as Community Champion with Brannel School.
Cllr Julie Broad advised that she had attended the Cornish Lithium meeting, the Meet & Greet in Coombe, Ocean Housing meeting, Ken Doherty’s funeral, the St Dennis & Nanpean Community Trust Annual General Meeting, Feast Sunday St Stephen church service and Whitemoor Recreation Ground meeting as well as being a judge for St Stephen Carnival Queen of Queens.
FPC145/26 Financial Matters
It was
RESOLVED to approve the expenditure presented in the report circulated prior to the meeting.
It was
RESOLVED to appoint Cllr Julie Broad to counter authorise the payments.
It was
RESOLVED to note the income presented in the report circulated prior to the meeting.
It was
RESOLVED to note the account balances presented in the report circulated prior to the meeting.
Proposed by Cllr Julie Broad. Seconded by Cllr Steve Oakley. All voted in favour.
Action: Clerk and Cllr Julie Broad
FPC146/26 Consultations
- It was
RESOLVED that a response was not required to the Pentewan Valley Neighbourhood Development Plan as it was not an adjoining parish nor had any impact on the parish. Proposed by Cllr Julie Broad. Seconded by Cllr Debby Hussey. All voted in favour. - It was
RESOLVED that Cllr Steve Oakley respond to the Cornwall Dentistry Summit consultation.
Proposed by Cllr Nigel Spragg. Seconded by Cllr Anne Hartshorne. All voted in favour.
Action: Cllr Steve Oakley - It was
RESOLVED that Cllr Debby Hussey respond to the Safer Cornwall Survey consultation.
Proposed by Cllr Debby Hussey. Seconded by Cllr Julie Broad. All voted in favour.
Action: Cllr Debby Hussey
- It was
RESOLVED to approve Cllr Debby Hussey’s response to the Cornwall Education Strategy consultation.
Proposed by Cllr Julie Broad. Seconded by Cllr Steve Oakley. All voted in favour. - Cllr David Coles was not present to report on his response to the Mandatory HMO licence fees consultation.
- Cllr Steve Oakley had not been able to respond to the Belonging in Cornwall Strategy consultation prior to the deadline.
- Cllr Nigel Spragg’s response to the Planning for the Future consultation was pending.
FPC147/26 Quarterly Bank Reconciliation Check
It was
RESOLVED to note the verbal update Cllr Brittany Flux-Morgan, who had checked and counter signed the first quarter of bank reconciliations and that no further action was required at this time.
Proposed by Cllr Keith Truscott. Seconded by Cllr Anne Hartshorne. All voted in favour.
FPC148/26 South West Water – Dowr Glan Motion
A request from a resident for the Council to formally declare a vote of no confidence in South West Water and sign the collective letter was received.
An open letter from South West Water regarding the Dowr Glan motion was also received.
It was proposed by Cllr Keith Truscott that the Council declare a vote of no confidence. The motion was not carried as there was no seconder.
After discussion, during which some Members shared their personal experiences, it was
RESOLVED that Members did not consider a vote of no confidence in South West Water to be the appropriate response to the issues and concerns raised. Members considered that action was needed from National Government to change and enforce the regulations, and therefore the Council would not support the motion.
Proposed by Cllr Steve Oakley. Seconded by Cllr Debby Hussey. The vote was carried with one abstention.
Action: Clerk
FPC149/26 Rebellion Against Cornwall Council Streetlight Switch Off
A request from Redruth Town Council to support a rebellion against Cornwall Councils current streetlight switch off from midnight to 5am was received. The Clerk advice the switch off had started in the China Clay area around 2024 and the parish council office had not received any complaints recently.
It was
RESOLVED to support Redruth Town Councils opposition against Cornwall Councils current streetlight switch off from midnight to 5am
Proposed by Cllr Steve Oakley. Seconded by Cllr Keith Truscott. The vote was carried with one abstention.
Action: Clerk
FPC150/26 Strategic Plan
It was
RESOLVED to adopt the updated document as presented.
Proposed by Cllr Debby Hussey. Seconded by Cllr Julie Broad. All voted in favour.
Action: Clerk
FPC151/26 Code of Conduct Training
The Clerk advised that the member had booked on Code of Conduct training being held by Cornwall ALC on 8th September 2026 and that the member had signed the Statement of Assurance under the Civility & Respect pledge. It was
RESOLVED that no further action be taken on the understanding that the member attend the training on 8th September 2026.
Proposed by Cllr Debby Hussey. Seconded by Cllr Julie Broad. All voted in favour.
FPC152/26 University of Exeter – Tremough – Staff Cuts
It was
RESOLVED to defer consideration for the item until the circular had been received from Redruth Town Council.
Proposed by Cllr Debby Hussey. Seconded by Cllr Julie Broad. All voted in favour.
Action: Clerk
FPC153/26 Open Space, Foxhole
It was
RESOLVED that negotiations with Imerys regarding an agreement to create an open space at the Foxhole site continue.
Proposed by Cllr Debby Hussey. Seconded by Cllr Keith Truscott. All voted in favour.
Action: Clerk
FPC154/26 Confidential Matter(s)
It was
RESOLVED that under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting, and that the live streaming and any recording cease, during the consideration of the following item(s) of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
Proposed by Cllr Debby Hussey. Seconded by Cllr Keith Truscott. All voted in favour.
The live stream was stopped.
Court Claim Update
The Clerk gave an update on the response from Gregory Distributions legal representative and the action taken. It was
RESOLVED to restart the search for the witness including a social media plea and that the Clerk respond to the defence as discussed.
Proposed by Cllr Julie Broad. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
The Chairman closed the meeting at 7.40, and it was then highlighted that there was another item listed on the agenda.
The Clerk advised that, as the meeting had been closed in error before the item was reached, the matter could not be formally determined at that meeting and would need to be considered at a future meeting.
Members chose not to follow the Clerks advice. One councillor commented that no one would know as the meeting had been in confidential session. The Clerk advised that she would minute that the Council had decided to proceed notwithstanding her advice, and that the decision would therefore be recorded in the public domain. Members considered the matter to be low risk and agreed to determine the item.
Brannel Good Citizen Award nominations
On the advice of the Clerk, Cllr Julie Broad & Cllr Keith Truscott declared an interest as they had submitted nominations.
Cllr Julie Broad & Cllr Keith Truscott left the meeting.
It was
RESOLVED to elect Cllr Nigel Spragg as Chairman.
Proposed by Cllr Debby Hussey. Seconded by Cllr Steve Oakley. All voted in favour.
Members were advised that there had not been any nominations for the Young Citizen of the Year category.
A nomination was put forward for the Lifetime Achievement Award.
Proposed by Cllr Steve Oakley. Seconded by Cllr Debby Hussey.
A second nomination was put forward for the Lifetime Achievement Award.
Proposed by Cllr Brittany Flux-Morgan. Seconded by Cllr Anne Hartshorne.
A vote was taken on the first motion, it was
RESOLVED that the person named be awarded the Lifetime Achievement Award.
Proposed by Cllr Steve Oakley. Seconded by Cllr Debby Hussey. The motion was carried with five votes for and three abstentions.
A nomination was put forward for the Good Citizen of the Year Award.
Proposed by Cllr Brittany Flux-Morgan. Seconded by Cllr Mike Berryman.
A second nomination was put forward for the Good Citizen of the Year Award.
Proposed by Cllr Debby Hussey. Seconded by Cllr Marian Seton.
A vote was taken on the first motion, it was not carried with two votes for, four votes against and two abstentions.
A vote was taken on the second motion, it was
RESOLVED that the person named be awarded the Good Citizen of the Year Award.
Proposed by Cllr Debby Hussey. Seconded by Cllr Marian Seton. The motion was carried with five votes for and three abstentions.
Cllr Julie Broad & Cllr Keith Truscott returned to the meeting and Cllr Julie Broad re-took the role of Chairman.
The meeting ended at 7.55pm
Signed as a true and accurate record –
Chairman ………………………………….…..
Date …………………………………..….