Full Parish Council Ordinary Meeting
Meeting Summary
Meeting Agenda
Agenda
1. Apologies for Absence
To receive apologies for absence and note apologies not received.
2. Declarations of Interest
- Pecuniary Interests: To receive Declarations of Pecuniary Interests as declared on the Register of Interests.
- Non-registerable Interests: To receive Declarations of Non-registerable Interests.
- Dispensations: The Clerk will consider and report on any requests for dispensation in line with the Council’s Code of Conduct.
- Gifts & Hospitality: To declare any gifts or hospitality in line with the Council’s Code of Conduct.
3. Co-Option
To consider applications for co-option and to resolve action required –
Tanya Ball, Foxhole
Brittany Flux-Morgan, St Stephen
4. Councillor Declaration of Acceptance of Office
To witness any co-opted member, sign their Declaration of Acceptance of Office in the presence of the Proper Officer.
5. Committee Membership
To resolve the appointment of any co-opted member to committees.
6. Public Participation [1]
To hear from members of the public who wish to make representations, answer questions, and give evidence in respect of the business on the agenda. A question shall not require a response at the meeting nor start a debate on the question. The chairman of the meeting may direct that a written or oral response be given.
7. Cornwall Councillor Reports [2]
To receive and note reports from Cornwall Cllr Elaine Kist and Cornwall Cllr Stephen Trevelyan and ask questions on the content.
8. Full Council Meeting Minutes
To receive and resolve to adopt the minutes of the meeting held on Wednesday 10th June 2026 to allow the presiding Chairman to duly sign.
9. Committee Meetings Minutes
To receive the minutes of the following committee meetings and approve any recommendations therein:
Planning & Licencing – 17th June 2026
Events & Communications – 29th June 2026
10.Clerk’s Report
To receive and note a report from the Clerk on any matters arising from previous minutes, meetings attended by officers and future dates for the diary. For information only.
11.Parish Councillor’s Reports
To receive and note updates on any meetings attended by Members as representatives of the Parish Council and future dates for the diary. For information only.
12.Financial Matters
- To resolve approval of expenditure payments.
- To resolve the appointment of a Councillor to counter authorise the payments.
- To resolve to note income.
- To resolve to note account balances.
13.Ear Marked Reserves
To resolve to move the Community Fund Expenditure from 2025/26 (£36,233) from Ear Marked Reserves to General Reserves.
14.Mileage & Fuel Rates and Allowances
To note that from 1st April 2026, HM Revenue & Customs (HMRC) changed the approved mileage rates for the tax year 2026/27. To resolve that the Clerk update any relevant policies and documents to reflect the change and that any claims to date be backdated to include the additional amount.
15.Consultations
- To receive details of, and appoint members to respond to, any consultations received up to the time of the meeting.
- To receive and resolve approval of responses to previous consultations.
16.Community Speed Watch
To note the Councillors who have signed up to the scheme and to resolve any further action required.
17.Bank Mandate
To review the number of Members listed as bank signatories and to resolve any action required.
18.Quarterly Bank Reconciliation Check
To resolve the appointment of a member, who does not sit on the Finance & Policy Committee, to check and counter sign the first quarter of bank reconciliations.
19.Strategic Plan Review
To review the items under the remit of Full Council and to resolve any action required.
20.Asset Disposal
To consider donating the three (3) wildlife cameras to a local organisation and to resolve action required.
21.Confidential Matter(s)
To resolve that under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting, and that the live streaming and any recording cease, during the consideration of the following item(s) of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted –
Asset Transfer Update
[1] Standing Order 3f: Total time allowed will be 15 minutes (limit of 3 minutes per person) which may be varied at the discretion of the Chairman.
[2] Standing Order 3l: Total time allowed will be 5 minutes each which may be varied at the discretion of the Chairman. The reports are for information purposes only.
Meeting Minutes
Minutes of the Ordinary Meeting of St Stephen in Brannel Parish Council
held in the Brannel Room, 22 Fore Street, St Stephen
on Wednesday 1st July 2026 starting at 6.30pm.
Present
Cllr Mike Berryman, Cllr Julie Broad (Chairman), Cllr David Coles (Vice Chairman), Cllr Brittany Flux-Morgan (following co-option), Cllr Anne Hartshorne, Cllr Debby Hussey, Cllr Steve Oakley, Cllr Tina Patterson, Cllr Marian Seton, Cllr Nigel Spragg and Cllr Keith Truscott.
In attendance
Linda Ranger – Clerk & RFO, Ruth Mills – Deputy Clerk, and one member of the public.
FPC112/26 Apologies for Absence
None received.
Members were advised that the resignation of Shelagh Tasker had been received and the vacancy was currently being advertised.
The Chairman gave a formal vote of thanks to Shelagh Tasker for her service to the community.
FPC113/26 Declarations of Interest
- There were no declarations of pecuniary interests.
- There were no declarations of non-registerable interests.
- No dispensation requests had been received.
- There were no declarations of any gifts or hospitality received.
FPC114/26 Co-Option
The first candidate had withdrawn their application due to work commitments. It was
RESOLVED not to co-opt Tanya Ball.
Proposed by Cllr Julie Broad. Seconded by Cllr Keith Truscott. All voted in favour.
It was
RESOLVED to co-opt Brittany Flux-Morgan to St Stephen Ward.
Proposed by Cllr Julie Broad. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
FPC115/26 Councillor Declaration of Acceptance of Office
Cllr Brittany Flux-Morgan signed the Declaration of Acceptance of Office which was duly witnessed by the Clerk.
FPC116/26 Committee Membership
It was
RESOLVED the Cllr Brittany Flux-Morgan be appointed to the Events & Communications and Property & Services committees.
Proposed by David Coles. Seconded by Cllr Julie Broad. All voted in favour.
Action: Clerk
FPC117/26 Public Participation
The member of the public did not wish to speak, and no questions had been received prior to the meeting.
FPC118/26 Cornwall Councillor Reports
Cornwall Cllr Stephen Trevelyan was not present and had not submitted a report.
Cornwall Cllr Elaine Kist had given her apologies and not submitted a report.
FPC119/26 Full Council Meeting Minutes
It was
RESOLVED to adopt the minutes of the meeting held on Wednesday 10th June 2026 to allow the presiding Chairman to duly sign.
Proposed by Cllr David Coles. Seconded by Cllr Debby Hussey. All voted in favour.
The Chairman duly signed the minutes.
FPC120/26 Committee Meetings Minutes
The draft minutes of the Planning & Licencing committee meeting held on 17th June 2026 were received. It was
RESOLVED that the following recommendation be approved –
Strategic Plan Review
That the lead on the Neighbourhood Priorities Statement works be included under the remit of the Planning & Licencing Committee in line with the committees Terms of Reference.
Proposed by Cllr Mike Berryman. Seconded by Cllr Tina Patterson. All voted in favour.
Action: Clerk
The draft minutes of the Events & Communications committee meeting held on 29th June 2026 were received. It was
RESOLVED that the following recommendation be approved –
Community Newsletter
That the community newsletter replaces the electronic newsletter, with the first edition to be published in December, and that advertising charges be set at:
- Quarter page: £25.
- Half page: £50
- Full page: £100
Proposed by Cllr Julie Broad. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
FPC121/26 Clerk’s Report
A report had been circulated prior to the meeting which covered the following:
Affordable & Social Housing Meeting – An online meeting had been arranged for 24 July 2026 between 11:00 and 12:30. Details had already been circulated to Members.
Cormac Summer Workshop Sessions – A polite reminder that these sessions are still taking place, Members need to book direct from the emails previously circulated.
Neighbourhood Priorities Statement (NPS) – Details of on-line support meetings had been circulated to all Members.
Cornish Lithium – The parish council office had received several queries regarding letters that residents have received from Dalcour Maclaren on behalf of Cornish Lithium. The parish council received the same letter too. An update had been placed on social media that advised any further questions should be directed to Dalcour Maclaren direct.
The Clerk reported that she had met with the developer of the site adjoining the Stepside to St Stephen footpath to discuss the brambles and ageing boundary fencing. This had prompted discussions with Coastline about a possible joint project to clear the brambles and fencing, open up the footpath, create a biodiversity area and install lighting to address users’ safety concerns. Any further updates would be brought to the Property & Services Committee for consideration and decision.
Cllr Mike Berryman asked about the two dead trees along the same footpath, the Clerk advised that the Operations Manager was aware but had held back on any action until after this meeting.
Members were also advised that Highways and Cornwall Councillors would be meeting next week to discuss and agree the scheme to go forward under the Community Highways Improvement Programme (CHIP).
FPC122/26 Parish Councillor’s Reports
Cllr Debby Hussey advised that she had attended planning training and the Treviscoe Institute & Community Centre. The Clerk answered the query on the Institute potentially asking the parish council to maintain land next to the car park.
Cllr Nigel Spragg reported that he had attended planning training, the Neighbourhood Priorities Statement webinar, Treviscoe Playing Field Association meeting and St Dennis & Nanpean Community Trust meeting. He also advised that the grass verge had been cut in Treviscoe and the kerb repaired.
Cllr Mike Berryman advised that he had attended planning training, that there had been anti-social behaviour at the dug out in St Stephen Recreation Ground and that the footpath on the A3058 near the pub field was blocked with overgrown vegetation. The Clerk offered to report the blocked footpath.
Cllr Anne Hartshorne spoke on her attendance at the planning training and the Foxhole Village Green committee meeting. She advised that she had also signed up to the Community Speed Watch.
Cllr Keith Truscott invited everyone to the Lanjeth Playing Field Open Day on 5th July 2026 starting at 12pm.
Cllr Marian Seton spoke on the letters received from Cornish Lithium, off road bikes speeding around the village and HGV’s being an issue at Stepaside/Hillhead. The Clerk advised that residents should report any incidents to 101 or Crime Stoppers if they wanted to remain anonymous.
Cllr Steve Oakley reported that he had attended the planning training and was due to meet with the Head Teacher at Brannel School as part of his Community Champion role.
FPC123/26 Financial Matters
It was
RESOLVED to approve the expenditure presented in the report circulated prior to the meeting.
It was
RESOLVED to appoint Cllr Mike Berryman to counter authorise the payments.
It was
RESOLVED to note the income presented in the report circulated prior to the meeting.
It was
RESOLVED to note the account balances presented in the report circulated prior to the meeting.
Proposed by Cllr Steve Oakley. Seconded by Cllr Keith Truscott. All voted in favour.
Action: Clerk and Cllr Mike Berryman
FPC124/26 Ear Marked Reserves
It was
RESOLVED to move the Community Fund Expenditure from 2025/26 (£36,233) from Ear Marked Reserves to General Reserves.
Proposed by Cllr Nigel Spragg. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
FPC125/26 Mileage & Fuel Rates and Allowances
Members noted that from 1st April 2026, HM Revenue & Customs (HMRC) changed the approved mileage rates for the tax year 2026/27. It was
RESOLVED that due the potential impact on budget, that the matter be passed to the Human Resources committee.
Proposed by Cllr Steve Oakley. Seconded by Cllr Nigel Spragg. All voted in favour.
Action: Clerk
FPC126/26 Consultations
- It was
RESOLVED that Cllr Debby Hussey respond to the Cornwall Education Strategy consultation.
Proposed by Cllr Julie Broad. Seconded by Cllr Mike Berryman. All voted in favour.
Action: Cllr Debby Hussey
It was
RESOLVED that Cllr David Coles respond to the Mandatory HMO licence fees consultation.
Proposed by Cllr Julie Broad. Seconded by Cllr Mike Berryman. All voted in favour.
Action: Cllr David Coles
- It was
RESOLVED to approve Cllr Debby Hussey’s response to the Public Spaces Protection Order renewals consultation.
Proposed by Cllr Julie Broad. Seconded by Cllr David Coles. All voted in favour.
Cllr Steve Oakley’s response to the Belonging in Cornwall Strategy consultation was pending.
Cllr Nigel Spragg’s response to the Planning for the Future consultation was pending.
FPC127/26 Community Speed Watch
It was
RESOLVED to note that Cllr Mike Berryman, Cllr Julie Broad, Cllr Dave Coles, Cllr Debby Hussey, Cllr Tina Patterson, Cllr Nigel Spragg and Cllr Keith Truscott plus two members of staff appointed as group co-ordinators had registered with Community Speed Watch. Cllr Anne Hartshorne advised that she had also signed up. It was further
RESOLVED that no action was required at this time.
Proposed by Cllr Julie Broad. Seconded by Cllr Nigel Spragg. All voted in favour.
FPC128/26 Bank Mandate
After a discussion in which the Clerk advised signatories need to sign in at least one every six months to keep their account active, it was
RESOLVED that no action was required at this time as there were enough signatories appointed.
Proposed by Cllr Keith Truscott. Seconded by Cllr David Coles. All voted in favour.
Issues with logging in were raised which the Clerk advised she would deal with away from the meeting.
Action: Clerk
FPC129/26 Quarterly Bank Reconciliation Check
It was
RESOLVED to appoint Cllr Brittany Flux-Morgan, who does not sit on the Finance & Policy Committee, to check and counter sign the first quarter of bank reconciliations.
Proposed by Cllr Mike Berryman. Seconded by Cllr David Coles. All voted in favour.
FPC130/26 Strategic Plan Review
It was
RESOLVED that the Clerk update the document with more recent data, and present to Full Council for adoption.
Proposed by Cllr Julie Broad. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
FPC131/26 Asset Disposal
It was
RESOLVED that the three wildlife cameras be distributed to Councillors to record wildlife to enable a wildlife video to be created and added to the biodiversity website page.
Proposed by Cllr Steve Oakley. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
The member of the public left the meeting at 7.30pm
FPC132/26 Confidential Matter(s)
It was
RESOLVED that under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting, and that the live streaming and any recording cease, during the consideration of the following item(s) of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
Proposed by Cllr Julie Broad. Seconded by Cllr Keith Truscott. All voted in favour.
The live stream was stopped.
It was
RESOLVED that Members note the update, that the Clerk sign the Grant Offer letter, and that the Clerk request details on financial support available and potential income plus a detailed map of the area for the transfer of the land identified in Phase 2.
Proposed by Cllr Keith Truscott. Seconded by Cllr Debby Hussey. All voted in favour.
Action: Clerk
The meeting ended at 7.45pm.
Signed as a true and accurate record –
Chairman ………………………………….…..
Date …………………………………..….