Events & Communications Committee
Meeting Summary
Meeting Agenda
Apologies for Absence
To receive apologies for absence and note apologies not received.
Declarations of Interest
- Pecuniary Interests: To receive Declarations of Pecuniary Interests as declared on the Register of Interests.
- Non-registerable Interests: To receive Declarations of Non-registerable Interests.
- Dispensations: The Clerk will consider and report on any requests for dispensation in line with the Council’s Code of Conduct.
- Gifts & Hospitality: To declare any gifts or hospitality in line with the Council’s Code of Conduct
Public Participation[1]
To hear from members of the public who wish to make representations, answer questions, and give evidence in respect of the business on the agenda. A question shall not require a response at the meeting nor start a debate on the question. The chairman of the meeting may direct that a written or oral response be given.
Committee Meeting Minutes
To receive and resolve to adopt the minutes of the Events & Communications committee meeting held on Wednesday 22nd October 2025 to allow the presiding Chairman to duly sign.
Clerk’s Report
To receive a report from the Clerk on any matters arising from previous minutes, meetings attended by officers and future dates for the diary. For information only.
Parish Councillor’s Reports
To include an update on any meetings attended by Members as representatives of the Parish Council and future dates for the diary. For information only.
Remembrance Day Events
To receive a debrief on the Remembrance Day parade event and Remembrance Day event at Nanpean war memorial and to resolve any action required.
To receive an update on the 2026 Remembrance Day events and to resolve any action required.
St Piran’s Day Event
To receive an update on the St Piran’s Day events and to resolve any action required
Market Event
To receive an update on the Market event and to resolve any action required
Chairman Community Event including Brannel Good Citizen Awards
To discuss the arrangements for the Chairman Community Event which includes the Brannel Good Citizen Awards presentation and to resolve any action required.
Councillor Meet & Greet Events
To receive an update on Meet & Greet events that have already taken place and to resolve any action required.
To discuss future Meet & Greet events and to resolve any action required.
Electronic Newsletter
To receive an update on the first e-newsletter and to resolve any action required.
Community Newsletter
To note that the Community Newsletter has ceased with immediate effect and to resolve any action required.
Website
To receive an update on the new website and to resolve any action required.
Democracy Days
To receive an update on the Democracy Days and to resolve any action required
Youth Council
To receive an update on the relaunch of the youth council working with Brannel School and to resolve action required.
[1] Standing Order 3f: Total time allowed will b
e 15 minutes (limit of 5 minutes per person) which may be varied at the discretion of the Chairman.
Meeting Minutes
Minutes of the Ordinary Meeting of St Stephen in Brannel Parish Council
Events & Communications Committee held in the Brannel Room, 22 Fore Street, St Stephen on Wednesday 18th February 2026 starting at 4.05pm.
Present:
Cllr Mike Berryman (Substitute), Cllr Julie Broad (Chairman), Cllr Marian Seton, Cllr David Simpson, and Cllr Keith Truscott.
In attendance:
Linda Ranger – Clerk and Natasha Rowse – Admin Officer
Cllr Julie Broad welcomed everyone to the meeting. She ran through housekeeping procedures and advised everyone present that if they intended to participate in the meeting, they could be recorded, photographed, filmed, or otherwise reported about. Everyone present was advised that the meeting was being live streamed to Facebook and therefore they should be mindful of the information they shared to ensure compliance with data protection legislation.
E&C01/26 Apologies for Absence:
It was
RESOLVED to note apologies from Cllr Debby Hussey and Cllr Nigel Spragg.
Proposed by Cllr Keith Truscott. Seconded by Cllr David Simpson. All voted in favour.
E&C02/26 Declarations of Interest:
- There were no declarations of pecuniary interests.
- There were no declarations of non-registerable interests.
- No dispensation requests had been received.
- There were no declarations of any gifts or hospitality received.
E&C03/26 Public Participation:
None present and no questions received.
E&C04/26 Committee Meeting Minutes:
It was
RESOLVED to receive and adopt the minutes of the Events & Communications committee meeting held on Wednesday 22nd October 2025 to allow the presiding Chairman to duly sign.
Proposed by Cllr David Simpson. Seconded by Cllr Keith Truscott. Carried with two abstentions.
The Chairman duly signed the minutes.
E&C05/26 Clerk’s Report:
The Clerk had nothing to report as everything was covered within the agenda.
E&C06/26 Parish Councillor’s Reports:
Cllr David Simpson gave feedback from the Tregargus Trust meeting that he had attended.
Cllr Keith Truscott advised that he was still working on the content for the Century of Change publication.
E&C07/26 Remembrance Day Events:
Members were advised that despite adverse weather, the Parish Council’s inaugural November 2025 Remembrance Day Parade was a notable success. The event was well attended by hundreds of residents, local school pupils, veterans, and serving personnel. The wreath-laying ceremony at Nanpean War Memorial, with assistance from local pupils, was especially well received, reflecting strong community support and respect.
The report that had been circulated prior to the meeting detailed that preparations for the November 2026 event had already started with the contact being made with the Royal British Legion, Brannel School and the Clergy. It was hoped that this year a band would lead the parade.
It was
RESOLVED to note the report and that no further action was required by the committee at this stage.
Proposed by Cllr Julie Broad. Seconded by Cllr David Simpson. All voted in favour.
E&C08/26 St Piran’s Day Event:
A report had been circulated prior to the meeting that advised of banners and posters along with an update on the Cornish language session in the schools and social media content.
It was
RESOLVED to note the report and that the event would be built on in future years.
Proposed by Cllr Julie Broad. Seconded by Cllr David Simpson. All voted in favour
E&C09/26 Market Event:
There was no update on this event.
E&C10/26 Chairman Community Event including Brannel Good Citizen Awards:
Cllr Julie Broad proposed that the event be organised with the 2026/27 Chairman and be held in September 2026. The proposal was not seconded. After discussion, it was
RESOLVED that the event be organised with the 2025/26 Chairman and be held in September 2026.
Proposed by Cllr Keith Truscott. Seconded by Cllr Julie Broad. All voted in favour.
After further discussion, it was
RESOLVED that delegated authority be given to the Clerk to work with the Chairman and their chosen local organisation to organise the event within the allocated budget.
Proposed by Cllr Keith Truscott. Seconded by Cllr Julie Broad. All voted in favour.
Action: Admin Officer & Chairman
E&C11/26 Councillor Meet & Greet Events:
A report had been circulated prior to the meeting that gave feedback on previous events and advised the next Meet & Greet would be held in March. Members were asked to consider the purchase of additional promotional branded items and a replacement gazebo.
It was
RESOLVED that the next event would be held in Whitemoor, and to approve the purchase of additional promotional materials up to £500, and to give delegated authority to the Clerk to purchase a new gazebo up to £1000.
Proposed by Cllr David Simpson. Seconded by Cllr Julie Broad. All voted in favour.
Action: Admin Officer & Admin Assistant
E&C12/26 Electronic Newsletter:
It was
RESOLVED to note that the first electronic newsletter had been distributed and that no further action was required by the committee at this time.
Proposed by Cllr Julie Broad. Seconded by Cllr David Simpson. All voted in favour
E&C13/26 Community Newsletter:
Members were advised that the community newsletter had ceased with immediate effect that the Newsletter committee had discussed releasing any remaining funds to the parish council towards local grants.
The Clerk detailed concerns about getting information, such as the budget/precept press release, to every resident. After discussion, it was
RESOLVED to note the cessation of the newsletter and recommend to Full Council that the parish council consider taking on the newsletter to ensure every resident had access to information.
Proposed by Cllr David Simpson. Seconded by Cllr Julie Broad. All voted in favour.
Action: Clerk
E&C14/26 Website:
The Clerk advised that new website should be launched by the end of March 2026.
E&C15/25 Democracy Days:
Members were advised that there was no update on this project.
E&C14/25 Youth Council:
Members were advised that there was no update on this project.
The meeting ended at 4.50pm.
Signed as a true and accurate record –
Chairman ………………………………….…..
Date …………………………………..….
RECOMMENDATIONS:
E&C13/26 Community Newsletter:
That the parish council consider taking on the newsletter to ensure every resident had access to information.