Events & Communication Committee
Meeting Summary
Meeting Agenda
AGENDA
1. Election of Chairman for 2026/27
To elect a Committee Chairman for the municipal year 2026/27.
2. Election of Vice Chairman for 2026/27
To elect a Committee Vice Chairman for the municipal year 2026/27.
3. Apologies for Absence
To receive apologies for absence and note apologies not received.
4. Declarations of Interest
- Pecuniary Interests: To receive Declarations of Pecuniary Interests as declared on the Register of Interests.
- Non-registerable Interests: To receive Declarations of Non-registerable Interests.
- Dispensations: The Clerk will consider and report on any requests for dispensation in line with the Council’s Code of Conduct.
- Gifts & Hospitality: To declare any gifts or hospitality in line with the Council’s Code of Conduct
5. Public Participation[1]
To hear from members of the public who wish to make representations, answer questions, and give evidence in respect of the business on the agenda. A question shall not require a response at the meeting nor start a debate on the question. The chairman of the meeting may direct that a written or oral response be given.
6. Committee Meeting Minutes
To receive and resolve to adopt the minutes of the Events & Communications committee meeting held on 18th February 2026 to allow the presiding Chairman to duly sign.
7. Clerk’s Report
To receive a report from the Clerk on any matters arising from previous minutes, meetings attended by officers and future dates for the diary. For information only.
8. Parish Councillor’s Reports
To include an update on any meetings attended by Members as representatives of the Parish Council and future dates for the diary. For information only.
9. Remembrance Day Events
To receive an update on the 2026 Remembrance Day events and to resolve any action required.
10. St Piran’s Day Event
To receive a debrief on the St Piran’s Day events and to resolve any action required.
11. Market Event
To receive an update on the Market event and to resolve any action required
12. Chairman Community Event including Brannel Good Citizen Awards
To receive an update on the Chairman Community Event which includes the Brannel Good Citizen Awards presentation and to resolve any action required.
13. Councillor Meet & Greet Events
- To receive an update on Meet & Greet events that have already taken place and to resolve any action required.
- To discuss future Meet & Greet events and to resolve any action required.
14. Electronic Newsletter
To receive an update on the e-newsletter and to resolve any action required.
15. Community Newsletter
To receive an update on the parish council taking over the Community Newsletter and to resolve any action required.
16. Democracy Days
To receive an update on the Democracy Days and to resolve any action required
17. Youth Council
To receive an update on the relaunch of the youth council working with Brannel School and to resolve action required.
18. Strategic Plan Review
To review the items within the strategic plan under the remit of the committee and to resolve any action required.
Committee Members:
Cllr Julie Broad
Cllr David Coles
Cllr Steve Oakley
Cllr Tina Patterson
Cllr Marian Seton
Cllr Keith Truscott
Vacancy x 1
Substitutes:
Cllr Anne Hartshorne
Cllr Deby Hussey
[1] Standing Order 3f: Total time allowed will be 15 minutes (limit of 3 minutes per person) which may be varied at the discretion of the Chairman.
Meeting Minutes
Minutes of the Ordinary Meeting of St Stephen in Brannel Parish Council
Events & Communications Committee held in the Brannel Room, 22 Fore Street, St Stephen on Monday 29th June 2026 starting at 4.30pm.
Present:
Cllr Julie Broad (Chairman), Cllr David Coles, Cllr Tina Patterson, Cllr Steve Oakley (Vice Chairman), and Cllr Keith Truscott.
In attendance:
Linda Ranger – Clerk and Lara McShee – Admin Officer
Cllr Julie Broad welcomed everyone to the meeting. She ran through housekeeping procedures and advised everyone present that if they intended to participate in the meeting, they could be recorded, photographed, filmed, or otherwise reported about. Everyone present was advised that the meeting was being live streamed to Facebook and therefore they should be mindful of the information they shared to ensure compliance with data protection legislation.
E&C16/26 Election of Chairman for 2026/27:
It was
RESOLVED to elect Cllr Julie Broad as the committee chairman for the municipal year.
Proposed by Cllr Tina Patterson. Seconded by Cllr Keith Truscott. All voted in favour.
E&C17/26 Election of Vice Chairman for 2026/27:
It was
RESOLVED to elect Cllr Steve Oakley as the committee vice chairman for the municipal year.
Proposed by Cllr Julie Broad. Seconded by Cllr David Coles. All voted in favour.
E&C18/26 Apologies for Absence:
None received.
It was noted that Cllr Marian Seton was not in attendance.
E&C19/26 Declarations of Interest:
- There were no declarations of pecuniary interests.
- There were no declarations of non-registerable interests.
- No dispensation requests had been received.
- There were no declarations of any gifts or hospitality received.
E&C20/26 Public Participation:
None present and no questions received.
E&C21/26 Committee Meeting Minutes:
It was
RESOLVED to receive and adopt the minutes of the Events & Communications committee meeting held on 18th February 2026 to allow the presiding Chairman to duly sign.
Proposed by Cllr Keith Truscott. Seconded by Cllr Julie Broad. The vote was carried with one abstention.
The Chairman duly signed the minutes.
E&C22/26 Clerk’s Report:
As per the Admin Officers report, the Century of Change publication was nearly finished, a few more pictures and articles were awaited for completion of the first final draft to be complete.
E&C23/26 Parish Councillor’s Reports:
Cllr Keith Truscott advised that he had been unable to attend the latest CERC meeting.
E&C24/26 Remembrance Day Events:
It was
RESOLVED to note the report and that no further action was required by the committee at this stage.
Proposed by Cllr Julie Broad. Seconded by Cllr Keith Truscott. All voted in favour.
Action: Admin Officer
E&C25/26 St Piran’s Day Event:
The Clerk reported that the signage had been well received across the parish. Unfortunately, the schools had advised at the last minute that they could no longer accommodate the Cornish language lessons, so these were moved to videos online. No plans for next year had been made to date.
It was
RESOLVED to note the report and that no further action was required by the committee at this stage.
Proposed by Cllr Julie Broad. Seconded by Cllr Tina Patterson. All voted in favour.
Action: Admin Officer
E&C26/26 Market Event:
There was no update on this event.
E&C27/26 Chairman Community Event including Brannel Good Citizen Awards:
A report had been circulated prior to the meeting that the first Chairman Community Event would be held on Saturday 12th September at St Stephen Community Centre. Cllr Julie Broad had chosen St Stephen Pantomime Group as the community group to work with.
It was
RESOLVED to note the report and that no further action was required by the committee at this stage.
Proposed by Cllr Julie Broad. Seconded by Cllr Keith Truscott. All voted in favour.
Action: Admin Officer
E&C28/26 Councillor Meet & Greet Events:
A report had been circulated prior to the meeting that gave feedback on previous events and advised the next Meet & Greet would be held on Thursday 23rd July 2026 at Coombe Community Hall from 1.30pm to 3pm.
Members were advised that a replacement gazebo had been purchased.
It was
RESOLVED to note the report and that no further action was required by the committee at this stage.
Proposed by Cllr Julie Broad. Seconded by Cllr David Coles. All voted in favour.
Action: Admin Officer
E&C29/26 Electronic Newsletter:
It was
RESOLVED to note that the second electronic newsletter had been cancelled but would be replaced with the Annual Report Brannel Bulletin. Members would have to consider the future of the electronic newsletter in the next agenda item depending on the decision made on the Community Newsletter.
Proposed by Cllr David Coles. Seconded by Cllr Tina Patterson. All voted in favour.
Action: Admin Assistant
E&C30/26 Community Newsletter:
Members were advised that the management group had released £1,943.10 to the Parish Council to support the continuation of the community newsletter. The Clerk reported that advertising could be charged for, but that this would constitute a business activity for VAT purposes and would therefore need to be monitored carefully. It was also noted that the current advertising charges and publication timetable would need to be reviewed to ensure that important Council updates, including budget-setting information, were included.
The Clerk raised concerns regarding staff capacity in managing both the electronic newsletter and the community newsletter and suggested that the electronic newsletter cease following the September edition and be replaced by the community newsletter, which could also be distributed electronically.
Further concerns were raised about reliance on the operations team to assist with delivery. However, this could be managed through fixed publication dates and potential funded postal delivery. Funding opportunities to be explored included St Dennis & Nanpean Community Trust and Imerys.
Following discussion, it was
RESOLVED to recommend to Full Council that the community newsletter replace the electronic newsletter, with the first edition to be published in December, and that advertising charges be set at:
- Quarter page: £25.
- Half page: £50
- Full page: £100
Proposed by Cllr Steve Oakley. Seconded by Cllr Julie Broad. All voted in favour.
Action: Clerk
E&C31/25 Democracy Days:
Members were advised that there was no update on this project.
E&C32/26 Youth Council:
Members were advised that there was no update on this project.
E&C33/26 Strategic Plan Review:
It was noted that the committee does not feature in the Strategic Plan. Most of the tasks were listed under the remit of Full Council.
It was
RESOLVED that the Clerk update the document accordingly and it go to Full Council for adoption.
Proposed by Cllr Julie Broad. Seconded by Cllr Tina Patterson. All voted in favour.
Action: Clerk
The meeting ended at 5.05pm
Signed as a true and accurate record –
Chairman ………………………………….…..
Date …………………………………..….
RECOMMENDATIONS:
Community Newsletter
That the community newsletter replaces the electronic newsletter, with the first edition to be published in December, and that advertising charges be set at:
- Quarter page: £25.
- Half page: £50
- Full page: £100