CCTV Management Policy

(A pdf version of this policy is available for download here)

Introduction

This aim of this policy is to control the management, operation, use and confidentiality of the CCTV system located at:

  • Brannel Room, Fore Street, St Stephen, St Austell, PL26 7NN

This system is owned and managed by St Stephen in Brannel Parish Council.

The policy was prepared after taking due account of the Data Protection Act 1998, Crime and Disorder Act (1998), the General Data Protection Regulation (GDPR) and any subsequent data protection legislation, and to the Freedom of Information Act 2000, Regulation of Investigatory Powers Act (2000), Investigatory Powers Act (2016), the Protection of Freedoms Act 2012, the Human Rights Act 1998, the Information Commissioner’s Office CCTV Code of Practice and the Surveillance Camera Code of Practice (2013).

This policy will be subject to a tri-yearly review by the Parish Council to ensure that it continues to reflect the public interest and that it meets all legislative requirements.

The CCTV Scheme is registered with the Information Commissioner under the Terms of the Data Protection Act 1998 –

Registration Reference: Z7787866

Principles

St Stephen in Brannel Parish Council accepts the eight data protection principles based on the Data Protection Act 1998 which states data must be:

  • Fairly and lawfully processed;
  • Processed for limited purposes and not in any manner incompatible with those purposes;
  • Adequate, relevant and not excessive;
  • Accurate;
  • Not kept for longer than is necessary;
  • Processed in accordance with individuals’ rights;
  • Secure; and
  • Not transferred to a country or territory outside the European Economic Area unless an adequate level of protection for the rights and freedoms of data subjects is ensured

Statement of Purpose
To provide a safe and secure environment for the benefit of those who might visit, work or live in the area. The system will only be used in accordance with the relevant legislation. The scheme will be used for the following purposes:

  • To reduce the fear of crime by persons using facilities within St Stephen Churchtown cemetery;
  • To prevent, deter and detect crime and disorder;
  • To reduce the level of anti-social behaviour at the Churchtown Craft Workshops complex, St Stephen;
  • To assist the police, parish council and other legal enforcement agencies with identification, detection, apprehension and prosecution of offenders by examining and using retrievable evidence relating to crime and public order; and
  • To act as a deterrent to potential offenders by publicly displaying the existence of CCTV by having signs on display in areas being monitored

CCTV Code of Practice

  • Day to day operational responsibility rests with the Data Protection Officer whom is the Clerk to the Parish Council. In the absence of the Clerk, the responsibility lies with the Assistant Clerk.
  • Alleged breaches of this policy will be investigated by the Clerk and reported to the Parish Council plus any other relevant agency such as the Information Commissioners Office (ICO).
  • To ensure that the public is aware that they are entering an area where a scheme is in operation, signs have been placed at the entrance to all areas covered.
  • Data will be held and stored only for the purpose set out in this policy and in accordance with its provisions.

Control and Operation of the Systems

  • Operators must act with integrity and not abuse the equipment or change the pre-set criteria to compromise the privacy of an individual;
  • No public access will be allowed to the monitors or recordings;
  • The police and other legal enforcement agencies may be permitted access to the recordings if they have reason to believe that such access is necessary to investigate, detect or prevent crime. These agencies are able to visit the Parish Council Office to review and confirm the Parish Council’s operation of CCTV by arrangement. Any visit to view images will be logged by the Clerk;
  • Operators should regularly check the accuracy of the date/time displayed;
  • Unless on the advice of the police, CCTV images will not be shared on any social media platforms; and
  • Any written concerns or complaints regarding the use of the system will be considered in line with the existing complaints policy.

 

[Adopted by Full Council at the meeting held on Wednesday 10th May 2023 under minute number FPC135/23. Due for review in May 2026.]